Policies & Procedures

Sets out how IVMA builds and protects a culture of academic integrity across the Institute, and describes the steps taken when a case of suspected academic misconduct is investigated or a breach is confirmed.

Helps staff and students understand what satisfactory academic progress looks like at IVMA, and how students at risk of falling behind are identified and supported. Covers:

• Spotting students at risk of unsatisfactory progress and stepping in early with a Study Plan or Learning Agreement
• Monitoring international student workload so study stays within the timeframe set on their enrolment confirmation
• Timeframes for academic performance reviews and workload checks

Covers Aegrotat Assessment for all IVMA courses — an option for students who, because of unforeseen circumstances, are seriously hindered from submitting work and would otherwise be unable to complete their enrolled units.

Establishes the framework and guidelines IVMA follows when admitting applicants into its Diploma and Bachelor Degree programs.

Explains:

• The English language proficiency required for entry
• How that proficiency is assessed
• How IVMA supports students to keep building their English once enrolled

Outlines how IVMA designs and delivers assessment so students achieve the learning outcomes of their program, covers exam procedures, and sets standards for planning and moderating assessment to safeguard qualification integrity.

Describes the minimum standards IVMA holds itself to across teaching and assessment.

Guides how staff and students respond to and manage critical incidents on campus.

Applies across all IVMA courses and covers how credit points for prior learning can count towards an IVMA qualification.

Sets the principles behind credit arrangements in IVMA's coursework programs, so that:

• Credit points are assigned fairly between units across all qualifications
• Credit points genuinely reflect student workload
• Units of study remain portable between qualifications, per course rules

Outlines when and how a student may defer a course or study period, suspend their enrolment, or cancel it entirely, and helps staff guide students through the right process.

Confirms IVMA's commitment to an inclusive campus free from discrimination, bullying, harassment, and sexual misconduct of any kind, and asks every staff member and student to help protect a safe, diverse learning environment.

Sets out IVMA's commitment to equity, diversity and inclusion, and recognises the value of a collaborative, inclusive campus culture.

Confirms IVMA's commitment to academic freedom, grounded in the principle of freedom of speech.

Covers the acceptable use of generative AI tools in coursework and assessment at IVMA.

Sets out the grading system used to evaluate and assess all of IVMA's Higher Education programs.

Clarifies what certification documents students receive across VET and Higher Education, when students become eligible to receive them, and when a Testamur can be reissued.

Frames how IVMA protects the health, safety and wellbeing of students and staff, maintains a safe working environment, and monitors and improves campus safety.

Details how international students can request a full or partial refund of fees paid to IVMA, and the process for submitting that request.

Standardises how the IVMA library operates and governs access to its resources and services for enrolled students and staff.

Outlines IVMA's specific obligations toward domestic students who are under 18 years of age.

Explains how IVMA protects the privacy of its students.

Covers the special circumstances IVMA recognises as affecting academic performance, how those are assessed, and the support available to students affected.

Sets the standard of academic conduct and personal behaviour expected of every IVMA student.

Provides a fair, prompt way for students to raise complaints and appeals, and gives IVMA a channel to keep improving its practices and the overall student experience.

Outlines the support available to help students complete their units, and how IVMA makes sure students know their options.

Protects anyone who reports misconduct at IVMA from negative consequences, and sets out how IVMA responds to reports relating to its operations.

Covers how work-integrated learning and internship placements are arranged and managed for IVMA students.